[Federal Register Volume 86, Number 16 (Wednesday, January 27, 2021)]
[Notices]
[Pages 7280-7283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-01429]
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COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY
Privacy Act of 1974; System of Records
AGENCY: Council of the Inspectors General on Integrity and Efficiency
(CIGIE).
ACTION: Notice of a new system of records.
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SUMMARY: CIGIE proposes to establish a system of records that is
subject to the Privacy Act of 1974. Pursuant to Public Law 116-136,
CIGIE proposes this system of records in furtherance of the statutory
mandate of CIGIE's Pandemic Response Accountability Committee (PRAC) to
promote transparency and conduct oversight of the funds disseminated
per the Coronavirus Aid, Relief, and Economic Security Act (CARES Act);
the Coronavirus Preparedness and Response Supplemental Appropriations
Act of 2020; the Families First Coronavirus Response Act; and any other
act primarily making appropriations for Coronavirus response and
related activities.
DATES: This proposal will be effective without further notice on
February 26, 2021 unless comments are received that would result in a
contrary determination.
ADDRESSES: Submit comments identified by ``CIGIE-5'' by any of the
following methods:
1. Federal Rulemaking Portal: http://www.regulations.gov.
Submit comments via the Federal eRulemaking portal by searching for
CIGIE-5. Select the link ``Comment Now'' that corresponds with ``CIGIE-
5.'' Follow the instructions provided on the screen. Please include
your name, company name (if any), and ``CIGIE-5'' on your attached
document.
2. Mail: Council of Inspectors General on Integrity and Efficiency,
1717 H Street NW, Suite 825, Washington, DC 20006. ATTN: Virginia
Grebasch/CIGIE-5, Notice of New System of Records.
3. Email: comments@cigie.gov.
FOR FURTHER INFORMATION CONTACT: Virginia Grebasch, Senior Counsel,
Pandemic Response Accountability Committee, Council of the Inspectors
[[Page 7281]]
General on Integrity and Efficiency, (202) 292-2600 or
comments@cigie.gov.
SUPPLEMENTARY INFORMATION: In 2008, Congress established CIGIE as an
independent entity within the executive branch in order to address
integrity, economy, and effectiveness issues that transcend individual
Government agencies; and increase the professionalism and effectiveness
of personnel by developing policies, standards, and approaches to aid
in the establishment of a well-trained and highly skilled workforce in
the offices of the Inspector General. CIGIE's membership is comprised
of all Inspectors General whose offices are established under the
Inspector General Act of 1978, as amended, 5 U.S.C. app (IG Act), as
well as the Controller of the Office of Federal Financial Management, a
designated official of the Federal Bureau of Investigation (FBI), the
Director of the Office of Government Ethics, the Special Counsel of the
Office of Special Counsel, the Deputy Director of the Office of
Personnel Management, the Deputy Director for Management of the Office
of Management and Budget (OMB), and the Inspectors General of the
Office of the Director of National Intelligence, Central Intelligence
Agency, Library of Congress, Capitol Police, Government Publishing
Office, Government Accountability Office, and the Architect of the
Capitol. The Deputy Director for Management of OMB serves as the
Executive Chairperson of CIGIE.
Section 15010 of Public Law 116-136, established the PRAC as a
committee within CIGIE. The mission of the PRAC is to promote
transparency and conduct and support oversight to: (1) Prevent and
detect fraud, waste, abuse, and mismanagement of covered funds; and (2)
mitigate major risks that cut across programs and agencies with respect
to covered funds. The term ``covered funds'' means any funds, including
but not limited to loans, that are made available in any form to any
non-Federal entity, not including an individual, under: The CARES Act;
the Coronavirus Preparedness and Response Supplemental Appropriations
Act of 2020; the Families First Coronavirus Response Act; or any other
act primarily making appropriations for the Federal Government's
Coronavirus response and related activities.
The new system of records described in this notice, the PRAC Data
Warehouse System (CIGIE-5), will enable CIGIE to carry out its
responsibilities to promote transparency and conduct oversight of
covered funds. In accordance with 5 U.S.C. 552a(r), CIGIE has provided
a report of this new system of records to OMB and to Congress. The new
system of records reads as follows:
SYSTEM NAME AND NUMBER:
PRAC Data Warehouse System (PDWS)--CIGIE-5.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The location of paper records contained within the PDWS is the
headquarters of the Council of the Inspectors General on Integrity and
Efficiency (CIGIE), 1717 H Street NW, Suite 825, Washington, DC 20006.
Records maintained in electronic form are principally located in
contractor-hosted data centers in the United States. Contact the System
Manager identified below for additional information.
SYSTEM MANAGER(S):
Executive Director, Pandemic Response Accountability Committee,
Council of the Inspectors General on Integrity and Efficiency, 1717 H
Street NW, Suite 825, Washington, DC 20006, (202) 292-2600,
cigie.information@cigie.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 11 of the Inspector General Act of 1978, as amended, 5
U.S.C. app (IG Act); 5 U.S.C. 301; 44 U.S.C. 3101; Public Law 116-136;
Public Law 116-123; and Public Law 116-127.
PURPOSE(S) OF THE SYSTEM:
To carry out the PRAC's responsibilities to promote transparency
and conduct oversight of any funds, including but not limited to loans,
that are made available in any form to any non-Federal entity, not
including an individual, under: Public Law 116-136; Public Law 116-123;
and Public Law 116-127; or any other act primarily making
appropriations for Coronavirus response and related activities
(Coronavirus Funds). The term ``Coronavirus response'' means the
Federal Government's response to the nationwide public health emergency
declared by the Secretary of Health and Human Services, retroactive to
January 27, 2020, pursuant to 42 U.S.C. 247d as a result of confirmed
cases of the novel Coronavirus, COVID-19, in the United States
(Coronavirus Response).
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system contains records on individuals acting in a personal
capacity who relate to PRAC efforts undertaken in support of its
mission to promote transparency and conduct and support oversight of
Coronavirus Funds and the Coronavirus Response to prevent and detect
fraud, waste, abuse, and mismanagement and mitigate major risks that
cut across programs and agencies. Individuals include but are not
limited to those who have applied for, sought, or received Federal
funds. These records are comingled with information concerning
individuals in their entrepreneurial/sole-proprietor capacity; however,
this information is not subject to the Privacy Act.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system maintains records that contribute to the transparency of
Coronavirus Funds and the Coronavirus Response and effective oversight
of fraud, waste, abuse, and mismanagement and mitigation of major risks
that cut across programs and agencies related to Coronavirus Funds and
the Coronavirus Response. These records may include, but are not
limited to, records concerning: Coronavirus Funds and other Federal
funding; the Coronavirus Response; individuals in their personal
capacity or individuals who are employees or representatives of
businesses, corporations, tribal governments, not-for-profit
organizations, or other organizations that have applied for, sought, or
received Coronavirus Funds or have been involved in any capacity in the
Coronavirus Response. Such records may include, but are not limited to
these individuals' home addresses, telephone numbers, social security
numbers or tax identifications numbers, company business addresses,
business financial information and records, bank account information,
payroll records, personal contact information, business affiliations,
and employment history.
RECORD SOURCE CATEGORIES:
Publicly and/or commercially available data sets and other source
material; Federal agencies; and individuals and entities, including
states and local jurisdictions, tribal governments, businesses,
corporations, and other organizations, that have applied for, sought,
or received Coronavirus Funds or other Federal funds or have been
involved in any capacity in the Coronavirus Response.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b), all or portions of the records or information contained in
this system may specifically be disclosed outside of CIGIE as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
[[Page 7282]]
A. To a Member of Congress in response to an inquiry from that
Member made at the request of the individual. In such cases, however,
the Member's right to a record is no greater than that of the
individual.
B. If the disclosure of certain records to the Department of
Justice (DOJ) is relevant and necessary to litigation, CIGIE may
disclose those records to the DOJ. CIGIE may make such a disclosure if
one of the following parties is involved in the litigation or has an
interest in the litigation:
1. CIGIE or any component thereof; or
2. Any employee or former employee of CIGIE in his or her official
capacity; or
3. Any employee or former employee of CIGIE in his or her
individual capacity when the DOJ has agreed to represent the employee;
or
4. The United States, if CIGIE determines that litigation is likely
to affect CIGIE or any of its components.
C. If disclosure of certain records to a court, adjudicative body
before which CIGIE is authorized to appear, individual or entity
designated by CIGIE or otherwise empowered to resolve disputes, counsel
or other representative, party, or potential witness is relevant and
necessary to litigation, CIGIE may disclose those records to the court,
adjudicative body, individual or entity, counsel or other
representative, party, or potential witness. CIGIE may make such a
disclosure if one of the following parties is involved in the
litigation or has an interest in the litigation:
1. CIGIE or any component thereof; or
2. Any employee or former employee of CIGIE in his or her official
capacity; or
3. Any employee or former employee of CIGIE in his or her
individual capacity when the DOJ has agreed to represent the employee;
or
4. The United States, if CIGIE determines that litigation is likely
to affect CIGIE or any of its components.
D. To the appropriate Federal, state, local, tribal, or foreign
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, if the information
is relevant to a violation or potential violation of civil or criminal
law or regulation within the jurisdiction of the receiving entity.
E. To officials and employees of any Federal agency to the extent
the record contains information that is relevant to that agency's
decision concerning the hiring, appointment, or retention of an
employee; issuance of a security clearance; execution of a security or
suitability investigation; or classification of a job.
F. To the National Archives and Records Administration (NARA)
pursuant to records management inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
G. To contractors, grantees, consultants, volunteers, or other
individuals performing or working on a contract, interagency agreement,
service, grant, cooperative agreement, job, or other activity for CIGIE
and who have a need to access the information in the performance of
their duties or activities for CIGIE.
H. To appropriate agencies, entities, and persons when: CIGIE
suspects or has confirmed that there has been a breach of the system of
records; CIGIE has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, CIGIE
(including its information systems, programs, and operations), the
Federal Government, or national security; and the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with CIGIE's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
I. To another Federal agency or Federal entity, when: CIGIE
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in responding to a
suspected or confirmed breach; or preventing, minimizing, or remedying
the risk of harm to individuals, the recipient agency or entity
(including its information systems, programs, and operations), the
Federal Government, or national security, resulting from a suspected or
confirmed breach.
J. To Federal agencies and independent certified public accounting
firms that have a need for the information in order to audit the
financial statements of CIGIE.
K. To an organization or an individual in the public or private
sector if there is reason to believe the recipient is or could become
the target of a particular criminal activity or conspiracy, or to the
extent the information is relevant to the protection or life or
property.
L. To officials of CIGIE, as well as CIGIE members and their
employees, who have need of the information in the performance of their
duties.
M. To the Office of Personnel Management (OPM) in accordance with
OPM's responsibility for evaluation and oversight of Federal personnel
management.
N. To appropriate agencies, entities, and persons, to the extent
necessary to respond to or refer correspondence.
O. To the news media and the public, unless it is determined that
release of the specific information would constitute an unwarranted
invasion of personal privacy.
P. To populate public-facing government websites to promote
transparency of Coronavirus Funds and the Coronavirus Response, unless
it is determined that release of the specific information would
constitute an unwarranted invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information within this system of records is maintained in paper/or
electronic form.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records are retrieved by the name or other programmatic
identifier assigned to the individuals on whom they are maintained.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The information is retained and disposed of in accordance with the
General Records Schedule and/or the CIGIE records schedule applicable
to the record and/or otherwise required by the Federal Records Act and
implementing regulations.
ADMINISTRATIVE, TECHNICAL AND PHYSICAL SAFEGUARDS:
Paper records are located in locked file storage areas or in
specified areas to which only authorized personnel have access.
Electronic records are protected from unauthorized access through
password identification procedures, limited access, firewalls, and
other system-based protection methods.
RECORD ACCESS PROCEDURES:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in writing to the System Manager listed above. CIGIE has
published a rule, entitled ``Privacy Act Regulations,'' to establish
its procedures relating to access, maintenance, disclosure and
amendment of records which are in a CIGIE system of records per the
Privacy Act, promulgated at 5 CFR part 9801 (https://www.ecfr.gov/cgi-bin/text-idx?SID=c3344b4e456f682fe915c0e982f8ce94&mc=true&tpl=/ecfrbrowse/Title05/5cfr9801_main_02.tpl).
[[Page 7283]]
CONTESTING RECORD PROCEDURES:
See ``Records Access Procedures'' above.
NOTIFICATION PROCEDURES:
See ``Records Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
N/A.
Dated: January 15, 2021.
Allison C. Lerner,
Chairperson of the Council of the Inspectors General on Integrity and
Efficiency.
[FR Doc. 2021-01429 Filed 1-26-21; 8:45 am]
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