[Federal Register Volume 85, Number 239 (Friday, December 11, 2020)]
[Notices]
[Pages 80127-80131]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-27204]
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DEPARTMENT OF HOMELAND SECURITY
[Docket No. DHS-2020-0049]
Privacy Act of 1974; System of Records
AGENCY: U.S. Department of Homeland Security.
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the U.S.
Department of Homeland Security (DHS) proposes to modify a current DHS
system of records titled, ``DHS/ALL-047 Records Related to DHS
Personnel, Long-Term Trainees, Contractors, and Visitors During a
Declared Public Health Emergency System of Records,'' and retitle it,
``DHS/ALL-047 Records Related to DHS Personnel, Long-Term Trainees,
Contractors, Mission Support Individuals, and Visitors During a
Declared Public Health Emergency System of Records.'' This system of
records describes DHS's collection, use, and maintenance of records on
individuals associated with DHS and its facilities during a declared
public health emergency. DHS is updating this system of records to more
clearly articulate the relevant authorities and purpose; modify the
categories of individuals to include individuals who support DHS
missions, but were outside the previously defined categories of
individuals; modify the categories of records to include those records
collected and disclosed in accordance with the requirements of the
Coronavirus Aid, Relief, and Economic Security Act (CARES Act); and add
an additional routine use. This modified system will be included in
DHS's inventory of record systems.
DATES: Submit comments on or before January 11, 2021. This modified
system will be effective upon publication. New or modified routine uses
will be effective January 11, 2021.
ADDRESSES: You may submit comments, identified by docket number DHS-
2020-0049 by one of the following methods:
Federal e-Rulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Fax: 202-343-4010.
Mail: Constantina Kozanas, Chief Privacy Officer, Privacy
Office, U.S. Department of Homeland Security, Washington, DC 20528-
0655.
Instructions: All submissions received must include the agency name
and docket number DHS-2020-0049. All comments received will be posted
without change to http://www.regulations.gov, including any personal
information provided.
Docket: For access to the docket to read background documents or
comments received, go to http://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For general and privacy questions,
please contact: Constantina Kozanas, (202) 343-1717,
Privacy@hq.dhs.gov, Chief Privacy Officer, Privacy Office, U.S.
Department of Homeland Security, Washington, DC 20528-0655.
SUPPLEMENTARY INFORMATION:
I. Background
The Secretary of the Department of Health and Human Services (HHS)
may, under section 319 of the Public Health Service (PHS) Act (codified
at 42 U.S.C. 247d), declare that: (a) A disease or disorder presents a
public health emergency; or (b) that a public health emergency,
including significant outbreaks of infectious disease or bioterrorist
attacks, otherwise exists. The declaration lasts for the duration of
the emergency or 90 days but may be extended by the Secretary of HHS.
Congress must be notified of the declaration within 48 hours. The U.S.
Department of Homeland Security (DHS) must ensure the safety of its
workforce, including when the Secretary of HHS or the responsible,
designated State official determines and declares that a public health
emergency exists. Responses to public health emergencies depend on the
nature of the emergency, but in the context of infectious disease or
other events that can cause widespread harm to the health of DHS
personnel and others in DHS facilities, in order to ensure a safe and
secure workspace, DHS may collect information on DHS personnel (i.e.,
employees, detailees, interns, and volunteers), contractors, long-term
trainees, mission support individuals, and visitors at or on buildings,
grounds, and properties that are owned, leased, or used by DHS.
This system of records covers information collected on DHS
personnel, contractors, long-term trainees, mission support
individuals, and visitors at or on buildings, grounds, and properties
that are owned, leased, or used by DHS who have contracted or may have
been exposed to a suspected or confirmed disease or illness that is the
subject of a declared public health emergency or who must undergo
preventative testing for a disease or illness that is the subject of a
declared public health emergency as a requirement of federal, state, or
local public health orders. The information collected may include
identifying and contact information of individuals who have been
suspected or confirmed to have contracted a disease or illness, or who
have been exposed to an individual who had been suspected or confirmed
to have contracted a disease or illness, related to a declared public
health emergency; individual circumstances and dates of suspected
exposure; testing results, symptoms, and treatments; and health status
information. DHS maintains this information to reduce the spread of the
disease or illness among DHS personnel, contractors, long-term
trainees, mission support individuals, and visitors at or on buildings,
grounds, and properties that are owned, leased, or used by DHS. In
certain instances, depending on the type of record collected and
maintained, for federal employees, this information will also be
maintained and covered by Office of Personnel Management/Government-10
Employee Medical File System Records (75 FR 35099, June 21, 2010).
However, any collection and use of records covered by the DHS/ALL-047
Records Related to DHS Personnel, Long-Term Trainees, Contractors,
Mission Support Individuals, and Visitors During a Declared Public
Health Emergency System of Records is only permitted during times of a
declared public health emergency and when the circumstances permit the
Department to collect and maintain such information on the various
categories of DHS personnel, contractors, long-term trainees, mission
support individuals, and visitors at or on buildings, grounds, and
properties that are owned, leased, or used by DHS.
It must first be determined that the circumstances surrounding the
declared public health emergency permit the Department to collect and
maintain the information that may fall within the scope of this system
of records. To make this determination, these circumstances must be
examined in conjunction with all applicable laws, including the U.S.
Constitution, federal privacy laws, federal labor and employment laws,
and federal workforce health and safety laws. Different laws may apply
[[Page 80128]]
depending upon the type of information at issue, who the information
pertains to, who collected the information, and how the information is
collected, maintained, and used by the Department.
For instance, when collecting information on DHS employees, there
are several employment laws that govern the collection, dissemination,
and retention of employee medical information. These employment laws
include the Americans with Disability Act (ADA), the Rehabilitation Act
of 1973 (Rehab Act), and the Occupational Safety and Health Act of 1970
(OSH Act). Generally, under federal employment laws, medical
information pertaining to employees is confidential and may be obtained
by an employer only for certain reasons and only at certain points in
the employment relationship. During a public health emergency, an
employer may be permitted to collect certain employee medical
information that it would not otherwise be permitted to collect
depending upon the circumstances. Whether an employer is permitted to
collect otherwise confidential employee medical information during a
public health emergency depends upon whether an employee or a potential
employee poses a ``direct threat'' to others within the meaning of the
Americans with Disabilities Act of 1990, the Americans with
Disabilities Amendments Act of 2008, and the Rehabilitation Act of
1973. Again, this system of records will apply if it is determined that
the circumstances permit the Department to legally collect the employee
medical information at issue in the first instance.
Further, this system of records notice (SORN) is being updated to
include a reference to the Genetic Information Nondiscrimination Act of
2008 (GINA), 42 U.S.C. 2000ff to ff-11. Title II of GINA prohibits
employment discrimination based on genetic information, including
family medical history; restricts the circumstances under which
employers may lawfully acquire applicants' and employees' genetic
information; and prohibits the disclosure of applicants' and employees'
genetic information, with limited exceptions, including those stated in
42 U.S.C. 2000ff-5(b) and 29 CFR 1635.9(b). DHS may request the
circumstances of an individual's suspected or actual exposure to a
disease or illness that is the subject of a declared public health
emergency, including the source of exposure. Although it is not the
intent for DHS to collect family medical information, an individual may
indicate that they were exposed to specific family members who have
been diagnosed with, or are suspected to have, the disease or illness
in question. To the extent this information may be acquired
inadvertently, such information will be kept as a ``confidential
medical record'' and maintained separately from an employee's general
medical files, pursuant to 42 U.S.C. 2000ff-5(a) and 29 CFR 1635.9(a).
This SORN is also being updated to include DHS mission support
individuals in the categories of individuals. DHS mission support
individuals include those who are assigned from other federal, state,
local, or private agencies to support DHS missions and operations at or
on buildings, grounds, and properties that are owned, leased, or used
by DHS. For example, the Federal Emergency Management Agency (FEMA) may
collect information from non-DHS individuals, including those from a
state agency, that have been assigned to work a disaster response in
support of DHS and FEMA.
Additionally, this SORN is being published to update the
authorities and categories of records to include records that are
required to be reported to public health officials in accordance with
the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), as
cited in the authorities' section below. The CARES Act requires
``[e]very laboratory that performs or analyzes a test that is intended
to detect or to diagnose a possible case of COVID-19 to report the
results from each such test to the Secretary of HHS in such form and
manner, and at such timing and frequency, as the Secretary may
prescribe until the end of the Secretary's Public Health Emergency
declaration with respect to COVID-19 or any extension of such
declaration.'' As provided for by HHS guidance, laboratory entities are
required to report certain data for all testing completed, for each
individual tested, within 24 hours of results being known or
determined, on a daily basis to the appropriate state or local public
health department based on the individual's residence. To the extent
permitted by law, this information may be collected, and subsequently
shared with state and local public health officials, as a result of DHS
contracting with laboratories to analyze tests to determine whether a
DHS employee, long-term trainee, mission support individual, or
contractor had contracted the disease or illness. This additional
change to include testing reporting requirements is reflected in the
updated purpose section of this SORN.
DHS is adding Routine Use I, permitting the sharing of information
to the news media and the public, with the approval of the Chief
Privacy Officer in consultation with counsel. Instances of this
disclosure may occur if high-ranking DHS personnel are impacted and
disclosure of their status is important to uphold public confidence in
DHS.
Consistent with DHS's information sharing mission, information
stored in the DHS/ALL-047 Records Related to DHS Personnel, Long-Term
Trainees, Contractors, Mission Support Individuals, and Visitors During
a Declared Public Health Emergency System of Records may be shared with
other DHS Components that have a need to know the information to carry
out their mission essential functions, but only if it is first
determined that the information may be shared under all other
applicable laws and DHS policies.
In addition, to the extent permitted by law, DHS may share
information with appropriate federal, state, local, tribal,
territorial, foreign, or international government agencies consistent
with the routine uses set forth in this SORN.
This modified system will be included in DHS's inventory of record
systems.
II. Privacy Act
The Privacy Act embodies fair information practice principles in a
statutory framework governing the means by which federal government
agencies collect, maintain, use, and disseminate individuals' records.
The Privacy Act applies to information that is maintained in a ``system
of records.'' A ``system of records'' is a group of any records under
the control of an agency from which information is retrieved by the
name of an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined to encompass U.S. citizens and lawful
permanent residents. Additionally, the Judicial Redress Act (JRA)
provides covered persons with a statutory right to make requests for
access and amendment to covered records, as defined by the JRA, along
with judicial review for denials of such requests. In addition, the JRA
prohibits disclosures of covered records, except as otherwise permitted
by the Privacy Act.
Below is the description of the DHS/ALL-047 Records Related to DHS
Personnel, Long-Term Trainees, Contractors, Mission Support
Individuals, and Visitors During a Declared Public Health Emergency
System of Records.
[[Page 80129]]
In accordance with 5 U.S.C. 552a(r), DHS has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
SYSTEM NAME AND NUMBER:
U.S. Department of Homeland Security (DHS)/ALL-047 Records Related
to DHS Personnel, Long-Term Trainees, Contractors, Mission Support
Individuals, and Visitors During a Declared Public Health Emergency
System of Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the DHS Headquarters and Component
offices in Washington, DC and field offices, and contractor-owned and
operated facilities.
SYSTEM MANAGER(S):
Chief, Medical Quality & Risk Reduction Branch, Workforce Health
and Safety, Office of the Chief Human Capital Officer, U.S. Department
of Homeland Security, OCHCOPrivacyOfficer@hq.dhs.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 319 of the Public Health Service (PHS) Act (42 U.S.C.
274d); Coronavirus Aid, Relief, and Economic Security (CARES) Act,
Public Law 116-136, Div. B., Title VIII, sec. 18115, 134 Stat. 574
(codified in 42 U.S.C. 274d note); DHS Chief Medical Officer's
authorities pursuant to 6 U.S.C. sec. 350 and 6 U.S.C. sec. 597; 6
U.S.C. sec. 464; 21 U.S.C. 360bbb-3; 40 U.S.C. 1315; American with
Disabilities Act, including 42 U.S.C. 12112(d)(3)(B), 29 CFR 602.14,
1630.2(r), 1630.14(b)(1), (c)(1), (d)(4); Medical Examinations for
Fitness for Duty Requirements, including 5 CFR part 339; Workforce
safety federal requirements, including the Occupational Safety and
Health Act of 1970, Executive Order 12196, 5 U.S.C. 7902; 29 U.S.C.
Chapter 15 (e.g., 29 U.S.C. 668), 29 CFR part 1904, 29 CFR 1910.1020,
and 29 CFR 1960.66; Genetic Information Nondiscrimination Act of 2008,
42 U.S.C. secs. 2000ff to ff-11, and 29 CFR part 1635; and United
States Coast Guard authorities, including 10 U.S.C. Subtitle A, Part
II, Chapter 55, Medical and Dental Care, as applicable, 14 U.S.C.
504(a)(17), 14 U.S.C. 936, 14 U.S.C. 3705, 42 U.S.C. 253, 32 CFR part
199, and 42 CFR 31.2-31.10.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to maintain records to protect the
Department's workforce and respond to a declared public health
emergency. For instance, DHS may use the information collected to
conduct contact tracing (i.e., the subsequent identification,
monitoring, and support of a confirmed or probable case's close
contacts who have been exposed to, and possibly infected with, the
disease or illness at or on buildings, grounds, and properties that are
owned, leased, or used by DHS); institute preventative testing to
permit entry to buildings, grounds, and properties that are owned,
leased, or used by DHS to minimize exposure; and fulfill testing
reporting requirements, to the extent permitted by law.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department personnel (including employees, detailees, interns, and
volunteers), long-term trainees (such as Federal Law Enforcement
Training Centers (FLETC) students), contractors, mission support
individuals, and visitors (all other federal employees, applicants, and
members of the public) at or on buildings, grounds, and properties that
are owned, leased, or used by DHS who are suspected or confirmed to
have a disease or illness that is the subject of a declared public
health emergency, or may have been or could have been exposed to
someone who is suspected or confirmed to have a disease or illness that
is the subject of a declared public health emergency, or who must
undergo preventative testing for a disease or illness that is the
subject of a declared public health emergency as a requirement of
federal, state, or local public health orders.
CATEGORIES OF RECORDS IN THE SYSTEM:
For DHS personnel, long-term trainees, contractors, and mission
support individuals, the following information may be collected:
Individual's full name;
Preferred phone number(s);
DHS duty location, facility, and specific work space
accessed;
Preferred email address(es);
Individual's supervisor's name, address, and contact
information, and/or the contractor's supervisor/contracting officer
representative name, address, and contact information;
Date(s) and circumstances of the individual's suspected or
actual exposure to disease or illness including symptoms, as well as
locations within DHS workplace where an individual may have contracted
or been exposed to the disease or illness; and names and contact
information of other employees, long-term trainees, contractors,
mission support individuals, or visitors that the individual interacted
with at or on a DHS workspace, facility, or grounds during time the
individual was suspected to or had contracted the disease or illness;
Current work status of the individual (e.g.,
administrative leave, sick leave, teleworking, in the office, deployed
to the field) and affiliated leave status information;
Other individual information directly related to the
disease or illness (e.g., testing results/information, symptoms,
treatments (e.g., vaccines), source of exposure);
Other information for verification purposes when disclosed
to third-parties; and
Information collected in accordance with CARES Act
reporting requirements or other HHS statutory, regulatory, and
administrative reporting requirements.
For visitors at or on buildings, grounds, and properties that are
owned, leased, or used by DHS, the following information may be
collected:
Full name;
Preferred phone number(s);
Preferred email address(es);
Date(s) and time(s) of entrance and exit from DHS
workspaces, facilities, and grounds;
Name(s) of all individuals encountered while in or at DHS
workspaces, facilities, and grounds.
Information indicating plans on entering a DHS workspace,
facility, or grounds in the near future; and
Other records covered by DHS/ALL-024 Facility and
Perimeter Access Control and Visitor Management System of Records (75
FR 5609, February 3, 2010) that are relevant and necessary to achieve
the purpose of this SORN.
RECORD SOURCE CATEGORIES:
When permitted by applicable law, records may be obtained from DHS
personnel, long-term trainees, contractors, mission support
individuals, and visitors at or on buildings, grounds, and properties
that are owned, leased, or used by DHS; their family members; federal,
state, local, tribal, territorial, and foreign government agencies;
employers and other entities and individuals who may provide relevant
information on a suspected or confirmed disease or illness that is the
subject of a declared public health emergency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information
[[Page 80130]]
contained in this system may be disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows, to the extent permitted by
other applicable laws as described herein:
A. To the Department of Justice (DOJ), including the U.S. Attorneys
Offices, or other federal agency conducting litigation or proceedings
before any court, adjudicative, or administrative body, when it is
relevant or necessary to the litigation and one of the following is a
party to the litigation or has an interest in such litigation:
1. DHS or any component thereof;
2. Any employee or former employee of DHS in his/her official
capacity;
3. Any employee or former employee of DHS in his/her individual
capacity, only when DOJ or DHS has agreed to represent the employee; or
4. The United States or any agency thereof.
B. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration (NARA) or
General Services Administration pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
2906.
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when (1) DHS
suspects or has confirmed that there has been a breach of the system of
records; (2) DHS has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, DHS (including
its information systems, programs, and operations), the federal
government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with DHS's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
F. To another federal agency or federal entity, when DHS determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the federal
government, or national security, resulting from a suspected or
confirmed breach.
G. To contractors and their agents, grantees, experts, consultants,
and others performing or working on a contract, service, grant,
cooperative agreement, or other assignment for DHS, when necessary to
accomplish an agency function related to this system of records.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to DHS officers and employees.
H. To appropriate federal, state, local, tribal, or foreign
governmental agencies or multilateral governmental organizations, to
the extent permitted by law, and in consultation with DHS legal
counsel, for the purpose of protecting the vital interests of a data
subject or other persons, including to assist such agencies or
organizations in preventing exposure to or transmission of a
communicable or quarantinable disease or to combat other significant
public health threats; appropriate notice will be provided of any
identified health risk.
I. To the news media and the public, with the approval of the Chief
Privacy Officer in consultation with counsel, when there exists a
legitimate public interest in the disclosure of the information, when
disclosure is necessary to preserve confidence in the integrity of DHS,
or when disclosure is necessary to demonstrate the accountability of
DHS's officers, employees, or individuals covered by the system, except
to the extent the Chief Privacy Officer determines that release of the
specific information in the context of a particular case would
constitute a clearly unwarranted invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
DHS stores records in this system electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
may be stored on magnetic disc, tape, and digital media. Medical
information collected is maintained on separate forms and in separate
medical files and are treated as a confidential medical record.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
DHS may retrieve records by any of the categories of records,
including name, location, testing ID number, date of exposure, or work
status.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
DHS is in the process of developing a records schedule for declared
public health emergency records. However, to the extent applicable, to
ensure compliance with Americans with Disabilities Act (ADA), the
Rehabilitation Act, and the Genetic Information Nondiscrimination Act
of 2008 (GINA), medical information must be ``maintained on separate
forms and in separate medical files and be treated as a confidential
medical record.'' 42 U.S.C. 12112(d)(3)(B); 42 U.S.C. sec 2000ff-5(a);
29 CFR 1630.14(b)(1), (c)(1), (d)(4)(i); and 29 CFR 1635.9(a). This
means that medical information and documents must be stored separately
from other personnel records. As such, the Department must keep medical
records for at least one year from creation date. 29 CFR 1602.14.
Further, any records compiled under this SORN and incorporated into an
occupational individual medical case record pursuant to the OSH Act
must be maintained in accordance with 5 CFR part 293.511(b) and 29 CFR
1910.1020(d), and must be destroyed 30 years after employee separation
or when the Official Personnel Folder (OPF) is destroyed, whichever is
longer, in accordance with NARA General Records Schedule (GRS) 2.7,
Item 60, and NARA records retention schedule DAA-GRS-2017-0010-0009, to
the extent applicable. Visitor processing records are covered by GRS
5.6, Items 110 and 111, and must be destroyed when either two or five
years old, depending on security level, but may be retained longer if
required for business use, pursuant to DAA-GRS-2017-0006-0014 and -
0015.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
DHS safeguards records in this system according to applicable rules
and policies, including all applicable DHS automated systems security
and access policies. DHS has imposed strict controls to minimize the
risk of compromising the information that is being stored. Access to
the computer system containing the records in this system is limited to
those individuals who have a need to know the information for the
performance of their official duties and who have appropriate
clearances or permissions.
RECORD ACCESS PROCEDURES:
Individuals seeking access to and notification of any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to the Chief Privacy Officer or the
appropriate Headquarters
[[Page 80131]]
or component's FOIA Officer whose contact information can be found at
http://www.dhs.gov/foia under ``Contact Information.'' If an individual
believes more than one component maintains Privacy Act records
concerning him or her, the individual may submit the request to the
Chief Privacy Officer and Chief Freedom of Information Act Officer,
U.S. Department of Homeland Security, Washington, DC 20528-0655. Even
if neither the Privacy Act nor the Judicial Redress Act provide a right
of access, certain records about you may be available under the Freedom
of Information Act.
When an individual is seeking records about himself or herself from
this system of records or any other Departmental system of records, the
individual's request must conform with the Privacy Act regulations set
forth in 6 CFR part 5. The individual must first verify his/her
identity, meaning that the individual must provide his/her full name,
current address, and date and place of birth. The individual must sign
the request, and the individual's signature must either be notarized or
submitted under 28 U.S.C. 1746, a law that permits statements to be
made under penalty of perjury as a substitute for notarization. While
no specific form is required, an individual may obtain forms for this
purpose from the Chief Privacy Officer and Chief Freedom of Information
Act Officer, http://www.dhs.gov/foia or 1-866-431-0486. In addition,
the individual should:
Explain why he or she believes the Department would have
information being requested;
Identify which component(s) of the Department he or she
believes may have the information;
Specify when the individual believes the records would
have been created; and
Provide any other information that will help the FOIA
staff determine which DHS component agency may have responsive records;
If the request is seeking records pertaining to another living
individual, the request must include an authorization from the
individual whose record is being requested, authorizing the release to
the requester.
Without the above information, the component(s) may not be able to
conduct an effective search, and the individual's request may be denied
due to lack of specificity or lack of compliance with applicable
regulations.
CONTESTING RECORD PROCEDURES:
For records covered by the Privacy Act individuals may make a
request for amendment or correction of a record of the Department about
the individual by writing directly to the Department component that
maintains the record, unless the record is not subject to amendment or
correction. The request should identify each particular record in
question, state the amendment or correction desired, and state why the
individual believes that the record is not accurate, relevant, timely,
or complete. The individual may submit any documentation that would be
helpful. If the individual believes that the same record is in more
than one system of records, the request should state that and be
addressed to each component that maintains a system of records
containing the record.
NOTIFICATION PROCEDURES:
See ``Record Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
85 FR 45914 (July 30, 2020).
* * * * *
Constantina Kozanas,
Chief Privacy Officer, U.S. Department of Homeland Security.
[FR Doc. 2020-27204 Filed 12-10-20; 8:45 am]
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